Contractor invoices validated and posted

[Before Eranova]

Contractor and trades invoices landed in a shared mailbox in no fixed format, and AP staff opened each one to read off the vendor name and reference number, then hunted through system records and the matching purchase order before anything could post. Reference numbers that did not line up, or invoices with no clear PO, stalled in the inbox, and warranty work piled up behind manual reconciliation while vendors waited to be closed out.

[What the agents do]

1. 01

   Monitors the contractor and trades invoice mailbox and ingests inbound emails as they arrive.

2. 02

   Identifies which emails are contractor invoices and extracts the vendor name and reference number from each.

3. 03

   Reconciles every invoice against system records and the matching purchase order.

4. 04

   Posts and closes out reconciled invoices automatically.

[Results]