AR & AP Automation

Carrier Invoice Matching

Matches carrier invoices to loads and rate cons.

What it does

A carrier invoice lands in a shared inbox or AP portal, usually a PDF with line-haul, fuel, and a string of accessorials that no one cross-checks before it queues for payment. This agent reads each arriving invoice, ties it to the right load and its rate con even when the carrier cites a different load number or none at all, and lines the billed charges up against what was agreed. It writes the matched invoice and load linkage back into the TMS and flags every mismatch (line-haul over the rate con, an accessorial that was never approved, charges that do not reconcile) so AP sees it before cutting a check.

When it runs

It watches the inbound channels carriers bill through (shared inboxes and AP portals) and fires the moment a carrier invoice arrives, before that invoice reaches the payment queue.

Impact

Carriers get paid for what was actually agreed, not for whatever the invoice claims, so overbilling and stray accessorials stop slipping through to payment and eating margin. AP stops hand-matching every bill to a rate con, which clears the settlement backlog and lets loads close out and bill faster. Each flagged mismatch is a margin leak caught before the money leaves, with the rate con and matched load already attached if it turns into a dispute.

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