Global freight forwarder
Document Match & Load Closeout
BOL Reconciliation
Reconciles BOLs against the TMS.
What it does
A BOL lands as a scanned attachment, a portal upload, or a forwarded email, and a rep has to open it, find the load it belongs to, and check every field and charge against the load record before billing can move. The BOL Reconciliation agent reads each captured BOL the moment it arrives, ties it to the right load in your TMS, then runs the document line by line against what the load says it should be: weights, piece counts, accessorials, and charges. Fields that agree are confirmed; any variance, a weight off the tendered figure or a charge the load does not carry, is flagged for a person.
When it runs
It fires the instant a BOL is captured from a shared inbox, a portal, or an attachment, and reconciles per load as each document comes in, so field and charge checks happen at capture rather than piling into a closeout backlog.
Impact
Every BOL reconciled at capture is one a rep no longer cross-checks by hand against the load, so clean documents clear toward billing instead of waiting in a review queue, tightening load-closeout-to-cash. Catching a weight or charge variance before the load closes stops a wrong figure from carrying to settlement, where it surfaces as a short-pay or carrier dispute. Because the check is line-by-line and recorded against the load, matched figures and flagged variances are already itemized if a charge is later questioned.
