AR & AP Automation

AP Invoice Audit

Audits carrier invoices before you pay.

What it does

A carrier invoice arrives by email, EDI, or a carrier portal, and most teams pay it on trust, because checking it against the rate con and the approved accessorials means digging through threads, attachments, and call notes. AP Invoice Audit takes the matched invoice and audits it line by line against the rate con and the accessorials on the load, then flags every discrepancy: linehaul above the agreed rate, an unauthorized detention or lumper charge, a fuel surcharge that does not reconcile. It writes the result and each flag back to the load in the TMS, so the invoice clears or holds before a dollar leaves.

When it runs

It fires the moment a carrier invoice is matched to its load, so the audit happens at intake rather than after the payment run.

Impact

Carriers bill what they think they are owed, not what was agreed, and the gap gets paid silently whenever no one checks. Auditing every invoice against what the load actually authorized catches overbilling, phantom accessorials, and rate mismatches before settlement, turning AP from a rubber stamp into a margin checkpoint. That is leakage recovered on loads you would otherwise have overpaid, and a closeout-to-cash cycle that no longer stalls on manual invoice review.

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